Virus Bulletin Ltd takes your privacy very seriously and we are committed to protecting your personal information. This notice sets out our online information practices and explains the ways in which your personal information is collected and used.
Other than in the instances specifically outlined in this document, we will not share your personal information with third parties without your consent unless required by law.
Virus Bulletin Ltd
Manor House – Office 6
Howbery Business Park
Wallingford OX10 8BA
When you register for the VB localhost conference we will collect:
We may also collect
When you visit the vblocalhost.com site, we collect your IP address and information provided by your browser.
If you forward information to us electronically or as a hard copy, we will collect that information and use it for the purposes for which you have provided it. We will never collect sensitive information about you without your explicit consent.
A cookie is a piece of information that is sent to your browser by a website, allowing the website to store information on your computer’s hard drive and retrieve it later.
In broad terms, Virus Bulletin uses your personal data: to provide services to you, to communicate with you about the services you have requested, for record-keeping purposes, and to let you know about other Virus Bulletin goods and services in which you may be interested.
Virus Bulletin also uses non-identifying and aggregate information in order to improve the design and functionality of the Site and to share with advertisers. For example, we may tell an advertiser that X number of individuals visited a certain area on our website, but we would not disclose anything that could be used to identify those individuals.
Every time a user visits the Site we store a log of the visit that shows: the IP address of the machine used to access the Internet, the browser used, the time and length of the visit, the pages visited, the referring site (where appropriate), and whether any page requests were unsuccessful.
This information is collected and processed in aggregate, and no attempt is made to link this information back to the user, or to identify them from the information provided. The data is used to help us to understand which areas of the Site are popular, as well as identify which pages are not being requested. It also tells us how many people are visiting the Site in total. We may also use this information to block IP addresses where there is a breach of the Terms and Conditions for use of the Site.
Virus Bulletin may use your email address to send you information both about the conference and about other Virus Bulletin services (for example future conferences). You may opt out of receiving further information about Virus Bulletin services either by unsubscribing from the emails we send or by sending us an email on [email protected]
Your company and job title may be used, in a non-personally identifiable way, to provide demographic information about the conference audience to potential sponsors of the event.
If you provide us with feedback about the conference, Virus Bulletin will use this to help with the planning of future events. Virus Bulletin may contact you about the feedback you have provided, but will not share it with any third parties.
We will normally collect personal data from you only where we need the personal data to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms, or where we have your consent to do so.
If you have questions about or need further information concerning the legal basis on which we collect and use your personal data, please contact us on [email protected].
Other than the instances listed below, Virus Bulletin will not pass your personal data to any other companies or organizations without your express permission. Unless we have your permission, we will not disclose your personal information except where we are obliged to do so or allowed to do so by law.
If you do not wish us to pass your information to any other companies, please let us know by emailing us at [email protected].
Sending information over the internet is generally not completely secure, and even though all our services use HTTPS, we can’t guarantee the security of your data while it’s in transit.
Any data you send is at your own risk.
We take the security of your personal information seriously. We have security procedures in place to protect our paper-based systems and computerised databases from loss and misuse, and only allow access to them when it is absolutely necessary to do so, and then under strict guidelines as to what use may be made of the personal information contained within them.
We currently store data on secure servers in the European Economic Area (EEA).
In general, we will securely retain your information for as long as is reasonably necessary and in accordance with applicable law.
More specifically, your extranet account and all personal data associated with the account will be deleted after 3 years of inactivity.
Virus Bulletin abides by the following guidelines for email delivery:
We may use a third-party email service provider to send the emails on our behalf. Currently, our email service provider is sendinblue.
Links contained in emails sent via our email service provider may be personalised and will be redirected through sendinblue for statistics purposes.
Individuals who are involved in the Virus Bulletin conference – for example speakers, sponsors – may on occasion be emailed by the contractor we use to assist with the organisation of the conference.
You may correct or update your personal information at any time by emailing us at [email protected].
If you wish to submit a request that your data be deleted, please write to us at the above address.
You have the right to receive a copy of the personal information that we hold about you. Please write to us at the address above if you wish to exercise this right.
Information Commissioner’s Office
You can also contact the Information Commissioner’s Office using their online form.
Last updated: July 19, 2020